Medical Coding Services

Clinpex's coders comprise a highly experienced group specialized in medical coding. Their expertise spans GCP and associated regulations, and they possess a proven track record of coding for prominent pharmaceutical and CRO firms. Proficient in MedDRA and WHODrug dictionaries, they offer comprehensive coding services for adverse events, medical history, indications, lab data, and suspect and concomitant products, adhering strictly to industry standards.

medical coding services

Why Choose Us

  • Unparalleled Coding Excellence

  • Precise, Consistent, Accurate and Reliable

  • Eliminate training overhead

  • Tailored Coding Solutions

Coding Process

KICKOFF

When the coding project begins, our team of skilled coders will hold a meeting with you to thoroughly understand your specific coding requirements. We will gather detailed information about your study, which will play a crucial role in enabling our coders to effectively tackle the project. Additionally, we will take into account the project's duration and associated timelines to ensure that we can meet your commitments within the stipulated timeframe.

In addition, we will establish the frequency of data exchanges and identify all relevant stakeholders involved in the project. This will help us create a robust communication plan, ensuring seamless coordination and collaboration throughout the coding process. Our aim is to deliver accurate coding efficiently, precisely matching your needs and aligning perfectly with your goals.

DATA GOVERNANCE

To ensure smooth data exchange, we implement a comprehensive data governance plan that governs how information will be shared between us. This plan encompasses various aspects, such as defining the preferred data formats (CSV, TSV, Excel files) and specifying the essential data elements required for the project. Additionally, we possess the capability to manage supplemental data alongside the coding data. This may involve elements like record IDs or other relevant data points.

For WHODrug coding, having access to specific information like indication and route of administration is crucial for accurately selecting the appropriate ATC (Anatomical Therapeutic Class) codes. In the context of WHODrug coding, we can efficiently export the supplemental ATC classification (SUPPCM), which will significantly reduce the overhead associated with submissions.

CODING CONVENTION

In order to achieve maximum consistency and accuracy for the specific coding project, we place significant emphasis on finalizing the coding convention to be utilized. This pivotal decision offers three options to choose from:

  1. Clinpex Coding Convention:

    We have a well-established and time-tested coding convention that has been refined through numerous successful projects. It ensures a standardized approach that aligns seamlessly with our team's expertise.

  2. Client Coding Convention:

    We understand that you may have a preferred coding convention tailored to your organization's needs or industry standards. We are open to adopting and implementing this convention to accommodate your requirements.

  3. Tailored Convention for the Study:

    Sometimes, a project may have unique characteristics or demands that call for a customized coding convention. In such cases, we are more than capable of creating a new convention specifically designed to meet the coding needs of this study.

CODING AND REVIEW:

Our coders apply their expertise to accurately code the reported verbatim text, drawing upon their experience and expert judgment, while also leveraging their knowledge of GCP, adhering to best coding practices, and adhering to industry standards.

Recognizing the immense importance of conventions in ensuring consistency throughout the study, our meticulous review process carefully examines the convention in use. This review serves as a critical quality assurance step, guaranteeing that all coding decisions are in line with the chosen convention, leading to precise and reliable results.